1.2 E26 TRUST Scholar Compliance

Overview

University of Washington School of Medicine (UWSOM) TRUST Scholar Compliance Requirements must be completed by Wednesday, April 15, 2026. If extenuating circumstances apply and you are unable to complete the online requirements by April 15th, please contact lbellis@uw.edu. Deadline extensions will not be considered unless sufficient notice is given, and extenuating circumstances apply. If you need to request a medical or religious exemption (or accommodation) for any UWSOM compliance requirement, you must make the formal request in advance, and we recommend doing so at least 4-6 weeks in advance of the deadline. Students with a disability or chronic illness that may impact their ability to meet any compliance requirement must contact the Disability Resources for Students office as soon as possible to request accommodations.

TRUST scholars will be required to have a compliant status before they may participate in their TRUST First Summer Experience (FSE).

A note on Compliance while at UWSOM: If compliance deadlines are missed, there are consequences. For example, if you miss the April 15th, 2026 compliance deadline, the dean will be notified and your TRUST FSE may be rescheduled or canceled. Students who are non-compliant by the start of classes will be referred to the dean and removed from clinical training.

In preparation for your TRUST First Summer Experience, there are a number of administrative tasks you'll need to take care of. Compliance is monitored primarily through web-based tracking platforms and can be grouped into two categories:

Immunization Compliance – monitored by the Health Sciences Immunizations Program (HSIP) via MedProctor
General Compliance – monitored by the UWSOM via various online platforms

Timeline

The table below lists the items you need to complete.

Requirement	Deadline
For your TB screening, if you choose to use the 2-step purified protein derivative (PPD), you must start the first step no later than March 15th as it takes a minimum of 10-14 days to complete. (See additional instructions under the immunization section below.)	March 15th
Establish a UW Net ID and email account Required so you can complete the UW Compliance requirements through HSIP.	March 15th
Establish a HSIP immunizations account. Instructions will be sent via email from somcompl@uw.edu on behalf of HSIP.	March 15th
Submit a medical or religious exemption request. Only required for students seeking it for any vaccine. Instructions for exemption requests, including applicable forms, are available on the HSIP Webpage.	March 15th
Complete your criminal background check through Certiphi* This item can be completed prior to receiving your UW NetID or student ID number. *If your criminal background check through Certiphi is not completed prior to April 15th your offer of admission will be rescinded.	April 15th
Complete your WATCH report* Instructions will be sent via email from somcompl@uw.edu. *Only required for non-Washington State residents; instructions will be sent from somcompl@uw.edu	April 1st
Follow the instructions for the items listed below: More E26 compliance checklist items will be posted in January 2026 CPR/BLS Healthcare Provider Certification (check with your site to see if this will be offered at Orientation.) UW Request for Criminal History - Self Disclosure, Consent and Release of Information Form (this is NOT your background check report) UW Data Stewardship Training and Privacy, Confidentiality, and Information Security Agreement form Infection Control Training: We will email you a link to the training once you have established a UW NetID. Complete HIPAA Training. You will need a NetID and Student ID Number. If extenuating circumstances apply and you are unable to complete all requirements by April 15th, please contact somcompl@uw.edu with enough notice	April 15th
Submit immunizations, titers and TB screening to your HSIP immunizations account. Students who are not in compliance with immunization, titer and TB screening requirements may not participate in the MD Program curriculum. TB screening using the 2-step purified protein derivative (PPD), which takes a minimum of 10-14 days to complete. (See additional instructions under the immunization section below.) Make sure you have proof of your Hepatitis B Vaccine Series. This process could take a long time if you need to restart the series. If you have questions, contact HSIP myshots@uw.edu. Also see the HSIP website for FAQ around Hep-B Requirement.	April 15th
Submit influenza vaccination documentation. Due date for submitting an annual Flu vaccine for the 2026-27 flu season (given after August 1 of the season).	October 15th

Immunization Compliance

Requirements
Download a copy of the HSIP Checklist for reference. Below is the list of the immunization items needed:

Childhood Immunizations
MMR: Measles (Rubeola), Mumps & Rubella
Varicella
Tetanus-Diphtheria-Pertussis
TB Screening
Hepatitis B
Influenza

Gather immunizations records and obtain needed vaccines and titers and submit to your HSIP Immunization tracker. UWSOM is transitioning from CastleBranch to Med+Proctor for immunization tracking. More information regarding the new system will be forthcoming. Please note that immunizations and titers may take more than 2-3 weeks to complete, especially if you receive an unanticipated negative titer result. Also, lab results can take many days to become available. Regarding TB, please note that the 2-step PPD can take a minimum of 10-14 days to complete. The Health Sciences Immunizations Program (HSIP) is happy to provide guidance to individual students regarding their immunization requirements.

Please contact HSIP at myshots@uw.edu if you have questions or if you have questions or if you need to request a medical or religious exemption (or accommodation) prior to the deadline. Students with a disability or chronic illness need to contact the Disability Resources for Students office as soon as possible to request formal accommodations related to HSIP immunization compliance.

Note: If you are currently relying on insurance through your undergraduate program, make sure to complete any immunizations or titers prior to leaving your current program.

Compliance monitoring
Compliance is monitored weekly by the UWSOM Compliance Office. If you have questions about the requirements, please contact us at somcompl@uw.edu.