TRUST Scholar Compliance

University of Washington School of Medicine (UWSOM) TRUST Scholar Compliance Requirements must be completed by Monday, April 15, 2024. If extenuating circumstances apply and you are unable to complete the online requirements by April 15th, please contact lbellis@uw.edu. Deadline extensions will not be considered unless sufficient notice is given and extenuating circumstances apply. 

TRUST scholars will be required to have a compliant status before they may participate in their TRUST First Summer Experience (FSE).

A note on Compliance while at UWSOM: If compliance deadlines are missed, there are consequences. For example, if you miss the April 15th, 2024compliance deadline, the dean will be notified and your TRUST FSE may be rescheduled or canceled. Students who are non-compliant by the start of classes will be referred to the dean and removed from clinical training.

In preparation for your TRUST First Summer Experience, there are a number of administrative tasks you'll need to take care of. Compliance is monitored through CastleBranch and can be grouped into two categories:

• Immunization Compliance (CastleBranch UX54 HSIP Immunizations Compliance Tracker)
• General Compliance (CastleBranch UW71 General Compliance Tracker)

This is reflected through CastleBranch as your immunization requirements are met by establishing a CastleBranch UX54 HSIP Immunizations Compliance Tracker and submitting your documentation to that tracker. Your general compliance requirements are met by establishing a CastleBranch UW71 General Compliance Tracker (it includes items such as CPR/BLS Healthcare Provider Certifications and various forms) and submitting requirements to that tracker.

Some requirements are not included in the trackers above. These include:

• Establishing a UW Net ID and email account
• Completing your Criminal Background Check. This is completed through Certiphi.
• Completing your WATCH report.  This is only required for non-Washington state Residents. The report is ordered through a CastleBranch portal. Instructions will be sent from somcompl@uw.edu.

The below table lists the items you need to complete in chronological order.

Requirements
Download a copy of the HSIP Checklist for reference. Below is the list of the immunization items needed:

• Childhood Immunizations
• MMR: Measles (Rubeola), Mumps & Rubella
• Varicella
• Tetanus-Diphtheria-Pertussis
• TB Screening
• Covid-19 Vaccine
• Hepatitis B
• Influenza

Gather immunizations records and obtain needed vaccines and titers and submit to your CastleBranch Immunization tracker. Please note that immunizations and titers may take more than 2-3 weeks to complete, especially if you receive an unanticipated negative titer result. Also, lab results can take many days to become available. Regarding TB, please note that the 2-step PPD can take a minimum of 10-14 days to complete. The Health Sciences Immunizations Program (HSIP) is happy to provide guidance to individual students regarding their immunization requirements and receiving the COVID-19 vaccine. Please contact HSIP at myshots@uw.edu if you have questions. COVID-19 vaccines and other vaccines may be administered without regard to timing per updated CDC guidance on coadministration of COVID-19 vaccine with other vaccines. In alignment with University of Washington Medical Center, titers may also be drawn without regard to timing of COVID-19 vaccination.

Note: If you are currently relying on insurance through your undergraduate program, make sure to complete any immunizations or titers prior to leaving your current program.
Health insurance information

UX54 HSIP Immunizations Compliance Tracker
Please note that a UW NetID and email account are required in order to establish the UX54 HSIP Immunizations Compliance Tracker account. Students will set up an UX54 HSIP Immunizations Compliance Tracker account. The account requires a one-time $43 activation fee paid directly to the CastleBranch vendor. You can then begin submitting documentation for each immunization requirement. 

Compliance monitoring
CastleBranch generates weekly reports on student immunization compliance status with compliance determined by HSIP, not by the University of Washington School of Medicine. If your Hepatitis B, MMR, or varicella vaccine series are ‘in process’, you will be considered compliant as long as you adhere to your vaccine schedule. A registration block will be placed for students who have not completed their requirements by the due date listed in the TODO timeline table. The UWSOM Compliance Office does not process or interpret student health records and we cannot advise students about vaccine requirements. If you have questions about the immunizations requirements please visit the Health Sciences Immunizations Program (HSIP) website or contact HSIP via email at myshots@uw.edu or by phone 206.616.9074.

Requirements
This tracker includes the non-immunization items that the UWSOM monitors. Below is the list of the items needed:

• CPR/BLS Healthcare Provider Certificate
• UW Request for Criminal History - Self Disclosure, Consent and Release of Information Form (this is NOT your background check report)
• UW Data Stewardship Training and Privacy, Confidentiality, and Information Security Agreement form
• Infection Control Training Certificate: We will email you a link to the training once you have established a UW NetID. The training is completed through canvas. You will receive your certificate by somcompl@uw.edu which you then have to upload to your tracker.
• HIPAA Training Certificate. You will need a NetID and Student ID Number.

UW71 General Compliance Tracker
Students will set up UW71 General Compliance Tracker account. The account requires a one-time $43 activation fee paid directly to the CastleBranch vendor. You can then begin submitting documentation for each requirement. 

Compliance monitoring
Compliance is monitored weekly by the UWSOM Compliance Office. If you have questions about the requirements please contact us at somcompl@uw.edu. If extenuating circumstances apply and you are unable to complete all requirements by June 14th, please contact somcompl@uw.edu with enough notice. A registration block will be placed for students who have not completed their requirements by the due date listed in the TODO timeline table.