1.1 E26 Compliance Prerequisites

Overview

University of Washington School of Medicine (UWSOM) compliance requirements must be completed by Friday, June 12th, 2026. If you do not complete all the items on the compliance checklist by this deadline, your offer of admission may be rescinded. If extenuating circumstances apply and you are unable to complete all requirements by June 12th, please contact the Office of Compliance at somcompl@uw.edu for assistance. Deadline extensions will not be considered unless sufficient notice is given, and extenuating circumstances apply. If you need to request a medical or religious exemption (or accommodation) for any UWSOM compliance requirement, you must make the formal request in advance, and we recommend doing so at least 4-6 weeks in advance of the deadline. Students with a disability or chronic illness that may impact their ability to meet any compliance requirement must contact the Disability Resources for Students office as soon as possible to request accommodations.

All students will be required to have a compliant status before they may participate in the Orientation and Clinical Immersion programs. It is strongly recommended you start this process ASAP. Immunizations and titers may take more than 2-3 weeks to complete, especially if you receive an unanticipated negative titer result.

A note on Compliance while at UWSOM: UWSOM takes the development of your professional identity, including accountability and a culture of safety, very seriously. We expect our students to keep track of and complete all program requirements, including compliance and credentialing, on-time throughout the M.D. program. UWSOM offers formal recognition in your final year to all students who met their compliance requirements throughout medical school, which will appear on your transcript and can be noted for applications to medical residency programs. If compliance deadlines are missed, just like with practicing physicians, there are consequences. For example, our Health Sciences Immunization Program (HSIP) requires students to complete annual vaccinations, such as the flu shot, unless they have an approved medical, disability, or religious accommodation. When you miss the compliance deadline, our policy requires us to hold you accountable including, restricting your ability to participate in activities and placing a registration hold.

In preparation for entering the first-year curriculum, there are a number of administrative tasks you'll need to take care of. Compliance is monitored primarily through web-based tracking platforms and can be grouped into two categories:

Immunization Compliance - monitored by the Health Sciences Immunizations Program (HSIP) via MedProctor
General Compliance - monitored by the UWSOM via various online platforms

Timeline

Requirement	Recommended Completion Date Deadline for all requirements is: June 12th 2026
Establish a UW Net ID and email account Required so you can complete the UW Compliance requirements through HSIP.	March 19th
Establish a HSIP immunizations account. Instructions will be sent via email from somcompl@uw.edu on behalf of HSIP.	March 30th
Submit a medical or religious exemption request. Only required for students seeking it for any vaccine. Instructions for exemption requests, including applicable forms, are available on the HSIP Webpage.	March 30th
Submit immunizations, titers and TB screening to your HSIP immunizations account. Students who are not in compliance with immunization, titer and TB screening requirements may not participate in the MD Program curriculum. TB screening using the 2-step purified protein derivative (PPD), which takes a minimum of 10-14 days to complete. (See additional instructions under the immunization section below.) Make sure you have proof of your Hepatitis B Vaccine Series. This process could take a long time if you need to restart the series. If you have questions, contact HSIP at myshots@uw.edu. Also see the HSIP website for FAQ around Hep-B Requirement.	June 12th
Complete your criminal background check through Certiphi. This item can be completed prior to receiving your NetID or student ID number. If your criminal background check through Certiphi is not completed prior to June 12th your offer of admission may be rescinded.	June 12th
Complete your WATCH report criminal background check. Instructions will be sent via email from somcompl@uw.edu. This search is only required for non-Washington State residents.	June 12th
Follow the instructions for the items listed below: More E26 compliance checklist items will be posted in January 2026 CPR/BLS Healthcare Provider Certification. The Basic Life Support (BLS) deadline for submitting your BLS eCard is 9/10/26. All BLS eCards must be valid through November 2026. UW Request for Criminal History - Self Disclosure, Consent and Release of Information Form (this is NOT your background check report) UW Data Stewardship Training and Privacy, Confidentiality, and Information Security Agreement form Infection Control Training. Completed on Canvas, instructions sent via email HIPAA Training. You will need a NetID and Student ID Number. Compliance in Medical School Acknowledgement of Review If extenuating circumstances apply and you are unable to complete all requirements by June 12th, please contact somcompl@uw.edu with enough advance notice.	June 12th
Submit influenza vaccination documentation. Due date for submitting an annual Flu vaccine for the 2026-27 flu season (given after August 1 of the season).	October 15th

Immunization Compliance

Requirements
Download a copy of the HSIP Checklist for reference. Below is the list of the immunization items needed:

Childhood Immunizations
MMR: Measles (Rubeola), Mumps & Rubella
Varicella
Tetanus-Diphtheria-Pertussis
TB (tuberculosis) Screening
Hepatitis B
Influenza

Gather immunizations records and obtain needed vaccines and titers and submit to your HSIP Immunization tracker. UWSOM is transitioning from CastleBranch to Med+Proctor for immunization tracking. More information regarding the new system will be forthcoming. Please note that immunizations and titers may take more than 2-3 weeks to complete, especially if you receive an unanticipated negative titer result. Also, lab results can take many days to become available. Regarding TB screening, please note that the 2-step PPD can take a minimum of 10-14 days to complete. The Health Sciences Immunizations Program (HSIP) is happy to provide guidance to individual students regarding their immunization requirements.

Please contact HSIP at myshots@uw.edu if you have questions or if you need to request a medical or religious exemption (or accommodation) prior to the deadline. Students with a disability or chronic illness need to contact the Disability Resources for Students office as soon as possible to request formal accommodations related to HSIP immunization compliance.

Note: If you are currently relying on insurance through your undergraduate program, make sure to complete any immunizations or titers prior to leaving your current program.

Compliance monitoring
The UWSOM Compliance Team in the Office of Student Affairs is here to support all our matriculating and current students throughout their medical education. Compliance is generally monitored weekly, if you have questions about the requirements above, please contact us at somcompl@uw.edu.