1.1 E23 Compliance Checklist

University of Washington School of Medicine (UWSOM) compliance requirements must be completed by Friday, June 9th 2023.

All students will be required to have a compliant status before they may participate in the Orientation and Clinical Immersion programs. It is strongly recommended you start this process ASAP. Immunizations and titers may take more than 2-3 weeks to complete, especially if you receive an unanticipated negative titer result.

*If extenuating circumstances apply and you are unable to complete all requirements by June 9h, please contact somcompl@uw.edu. Deadline extensions will not be considered unless sufficient notice is given and extenuating circumstances apply.

Overview: In preparation for entering the first-year curriculum, there are a number of administrative tasks you'll need to take care of. These are listed below. Follow the links for detailed instructions.

Gather immunizations records and obtain needed vaccines and titers.

Note: the 2-step PPD can take a minimum of 10-14 days to complete. See additional instructions under the immunizations section below.

COVID Vaccines and TB testing/vaccines/titers

The Health Sciences Immunizations Program (HSIP) is happy to provide guidance to individual students regarding their HSIP requirements and receiving the COVID-19 vaccine. Please contact HSIP at myshots@uw.edu if you have questions.

COVID-19 vaccines and other vaccines may be administered without regard to timing per updated CDC guidance on coadministration of COVID-19 vaccine with other vaccines.

In alignment with University of Washington Medical Center, titers may also be drawn without regard to timing of COVID-19 vaccination.

To do list: Deadline

Establish a UW Net ID and email account no later than March 20th so you can complete the UW Covid-19 vaccine requirement through HSIP by March 30th

March 20th 

Due date for creation of s CastleBranch UX54 HSIP Immunizations Tracker account AND submission of a full COVID-19 vaccination series (instructions below). Students will be unable to register for summer quarter classes until COVID-19 vaccination is verified and approved by HSIP

March 30th 

Due date for creation of a CastleBranch UW71 Compliance Tracker account.

May 26th 

Due date for submitting immunizations, titers and TB screening. Students who are not in compliance with immunization, titer and TB screening requirements (identified by an “overdue” or “rejected” action in CastleBranch) may not participate in the MD Program curriculum.

June 8th 

TC screening using the 2-step purified protein derivative (PPD), which takes a minimum of 10-14 days to complete. (See additional instructions under the immunization section below.).

Make sure you have proof of your Hepatitis B Vaccine Series. This process could take a long time if you need to restart the series. If you have questions, contact HSIP myshots@uw.edu. Also see the HSIP website for FAQ around Hep-B Requirement.


Complete your criminal background check
This item can be completed prior to receiving your NetID or student ID number.

June 9th
If you are a non-Washington state Resident, look for an email for instructions for an additional required WATCH report by the state.  June 9th

Upload CastleBranch UW71 Compliance Tracker components
**If extenuating circumstances apply and you are unable to complete all requirements by June 10th, please contact somcompl@uw.edu with enough notice.

  1. CPR/BLS Healthcare Provider Certification Deadline September 10th, 2023 UW Request for Criminal History - Self Disclosure, Consent and Release of Information Form (this is NOT your background check report)
  2. UW Data Stewardship Training and Privacy, Confidentiality, and Information Security Agreement form
  3. Infection Control Training: We will email you a link to the training once you have established a UW NetID.
  4. Complete HIPAA Training. You will need a NetID and Student ID Number.
June 9th

Immunization documentation A UW NetID and email account are required.

Students will set up an immunizations account through CastleBranch (CB). The CB UX50 immunizations tracker is a separate account from the above E23 UW71 Compliance Tracker and is managed by the Health Sciences Immunization Program (HSIP) rather than the SOM.  We will send you a separate email with instructions and a specific link to create your immunizations account with CB. You can then begin submitting documentation for each vaccine requirement.  There is a one-time $43 fee paid directly to the CastleBranch vendor to set up this account.

Items to Complete and Important dates:

  1. March 30 – Due date for creation of a CastleBranch account AND submission of a full COVID-19 vaccination series (instructions below).  Students will be unable to register for summer quarter classes until COVID-19 vaccination is verified and approved by HSIP. 
  2. March 30 – Due date for students seeking a COVID-19 vaccine medical exemption to submit an exemption request form. COVID-19 exemption request forms are available on the HSIP Webpage.
  3. June 9 – Due date for submitting immunizations and titers for MMR, Varicella, Hepatitis B, Tdap, and TB screening. A registration block will be placed for students who have not completed these requirements by the due date (indicated by an “overdue” action in CastleBranch).
  4. October 1– Due date for submitting an annual Flu vaccine for the 2023-24 flu season (given after August 1, 2023). A winter registration block will be placed for students who have not completed the Flu vaccine requirement for 2023-24 flu season. 

Please follow these steps to prepare for document submission to CB.

Download a copy of the HSIP Checklist for reference.  If you have questions about the immunizations requirements please visit the Health Sciences Immunizations Program (HSIP) website or contact HSIP at myshots@uw.edu.

The Tuberculosis testing requirement may be satisfied with either a single IGRA blood test (preferred) or two-step PPD. A two-step PPD consists of two PPDs (tuberculin skin tests) with the second PPD placed within one to three weeks after the first is read.  . At a minimum it takes 11 days to receive the results of the two-step PPD and four visits to a provider to have your PPDs placed and read.  NOTE:  If you have lived outside the US and received the BCG TB vaccination then you should complete TB screening using the IGRA blood testing method.  Acceptable IGRA blood tests included the QFT-Gold or T-spot tests.

If you previously tested positive on a TB screening, please refer to the HSIP website (above) for instructions.

If your hepatitis B, MMR, or varicella vaccine series are ‘in process’, you will be considered compliant as long as you adhere to your vaccine schedule.

Immunization compliance is determined by HSIP, not by the University of Washington School of Medicine. CB will send us weekly reports on student compliance status.

The UWSOM Compliance Office does not process or interpret student health records and we cannot advise students about vaccine requirements. For questions about immunizations, contact HSIP directly via email at myshots@uw.edu or by phone 206.616.9074.

**Note: If you are currently relying on insurance through your undergraduate program, make sure to complete any immunizations or titers prior to leaving your current program.
Health insurance information


A note on Compliance while at UWSOM:

If compliance deadlines are missed, there are consequences. For example, if you miss the June 9th, 2023 compliance deadline, your foundation site will be notified. Students who are non-compliant by the start of classes will be referred to the dean and removed from clinical training.