1.1 E23 Compliance Checklist

Establish a UW Net ID and email account no later than March 20th so you can complete the UW Covid-19 vaccine requirement through HSIP by March 30th

Due date for creation of s CastleBranch UX54 HSIP Immunizations Tracker account AND submission of a full COVID-19 vaccination series (instructions below). Students will be unable to register for summer quarter classes until COVID-19 vaccination is verified and approved by HSIP

Due date for creation of a CastleBranch UW71 Compliance Tracker account.

Due date for submitting immunizations, titers and TB screening. Students who are not in compliance with immunization, titer and TB screening requirements (identified by an “overdue” or “rejected” action in CastleBranch) may not participate in the MD Program curriculum.

TC screening using the 2-step purified protein derivative (PPD), which takes a minimum of 10-14 days to complete. (See additional instructions under the immunization section below.).

Make sure you have proof of your Hepatitis B Vaccine Series. This process could take a long time if you need to restart the series. If you have questions, contact HSIP myshots@uw.edu. Also see the HSIP website for FAQ around Hep-B Requirement.

Complete your criminal background check
This item can be completed prior to receiving your NetID or student ID number.

Upload CastleBranch UW71 Compliance Tracker components
**If extenuating circumstances apply and you are unable to complete all requirements by June 10th, please contact somcompl@uw.edu with enough notice.

1. CPR/BLS Healthcare Provider Certification Deadline September 10th, 2023 UW Request for Criminal History - Self Disclosure, Consent and Release of Information Form (this is NOT your background check report)
2. UW Data Stewardship Training and Privacy, Confidentiality, and Information Security Agreement form
3. Infection Control Training: We will email you a link to the training once you have established a UW NetID.
4. Complete HIPAA Training. You will need a NetID and Student ID Number.

Immunization documentation A UW NetID and email account are required.

Students will set up an immunizations account through CastleBranch (CB). The CB UX50 immunizations tracker is a separate account from the above E23 UW71 Compliance Tracker and is managed by the Health Sciences Immunization Program (HSIP) rather than the SOM.  We will send you a separate email with instructions and a specific link to create your immunizations account with CB. You can then begin submitting documentation for each vaccine requirement.  There is a one-time $43 fee paid directly to the CastleBranch vendor to set up this account.

Items to Complete and Important dates:

1. March 30 – Due date for creation of a CastleBranch account AND submission of a full COVID-19 vaccination series (instructions below).  Students will be unable to register for summer quarter classes until COVID-19 vaccination is verified and approved by HSIP. 
2. March 30 – Due date for students seeking a COVID-19 vaccine medical exemption to submit an exemption request form. COVID-19 exemption request forms are available on the HSIP Webpage.
3. June 9 – Due date for submitting immunizations and titers for MMR, Varicella, Hepatitis B, Tdap, and TB screening. A registration block will be placed for students who have not completed these requirements by the due date (indicated by an “overdue” action in CastleBranch).
4. October 1– Due date for submitting an annual Flu vaccine for the 2023-24 flu season (given after August 1, 2023). A winter registration block will be placed for students who have not completed the Flu vaccine requirement for 2023-24 flu season. 

Please follow these steps to prepare for document submission to CB.

Download a copy of the HSIP Checklist for reference.  If you have questions about the immunizations requirements please visit the Health Sciences Immunizations Program (HSIP) website or contact HSIP at myshots@uw.edu.

The Tuberculosis testing requirement may be satisfied with either a single IGRA blood test (preferred) or two-step PPD. A two-step PPD consists of two PPDs (tuberculin skin tests) with the second PPD placed within one to three weeks after the first is read.  . At a minimum it takes 11 days to receive the results of the two-step PPD and four visits to a provider to have your PPDs placed and read.  NOTE:  If you have lived outside the US and received the BCG TB vaccination then you should complete TB screening using the IGRA blood testing method.  Acceptable IGRA blood tests included the QFT-Gold or T-spot tests.

If you previously tested positive on a TB screening, please refer to the HSIP website (above) for instructions.

If your hepatitis B, MMR, or varicella vaccine series are ‘in process’, you will be considered compliant as long as you adhere to your vaccine schedule.

Immunization compliance is determined by HSIP, not by the University of Washington School of Medicine. CB will send us weekly reports on student compliance status.

The UWSOM Compliance Office does not process or interpret student health records and we cannot advise students about vaccine requirements. For questions about immunizations, contact HSIP directly via email at myshots@uw.edu or by phone 206.616.9074.

**Note: If you are currently relying on insurance through your undergraduate program, make sure to complete any immunizations or titers prior to leaving your current program.
Health insurance information