​​​​​Application Received

When your application is received, VSAS will send you an auto-generated email. ​The email from VSAS will not contain details specific to your application.  The email verifying your application status will come from the UW Visiting Student Coordinator (

Your application will be processed in the order it was received. Once we have a chance to look at your application, the Visiting Student Coordinator will send you an email confirming receipt of your application and will list any items that are still missing. We will not contact you again until all documents are received.

Please note that from March-June it may take us several weeks before we can review your application, due to the volume of applications being received at that time.

Application Denied

If your application does not meet our requirements, you will be notified by email/ VSAS that your application has not been accepted. Fees are non-refundable.

Application Approved

Once your application is complete and has been approved, you will receive an email from the Visiting Student Coordinator confirming that your application has been approved and forwarded to the department(s) of your requested elective(s).​   You will be notified by VSAS that your status has been made 'eligible'. An approved application does not guarantee a clerkship.

After your application has been approved, all further correspondence, including your clerkship offer, will come from the departmental coordinator (clerkship offers are issued via VSAS). Contact information is under the Departmental Course Listings page on this website.​​

"Official" clerkship offers are issued via VSAS.  If you are issued an "unofficial" clerkship offer from clinical faculty or departmental staff, the clerkship is NOT guaranteed.