Foundations Phase Examination Environment Expectations

This policy is effective as of the Academic Year 2016-2017 and subsequent academic years.

Arrival for Examination

  • Students are expected to arrive on time for examinations.
  • The start time for an exam as posted in OPAL should be considered as the time at which all students are expected to arrive. Due to the nature of starting exams with large numbers of students, the actual start time will necessarily be after the posted start time. Exams will begin as quickly as is feasible after the posted start time.
  • Exams will have specified start and end times. Students will not be allowed to continue exams beyond the posted end time. The consequence of this is that students who arrive late may not receive the full allotted exam time. Students will not be seated for exams more than 30 min after the actual exam start time. Exceptions may be given for emergency situations at the discretion of the Block Director.

During the Examination

  • Items allowed at your seat during examinations
    • Computer/laptop/tablet (if using for exam)
    • Mouse/keyboard (if using for exam)
    • Soft foam earplugs
    • Green laminated sheet
    • Dry erase pen
    • Beverages in covered containers
  • Items NOT ALLOWED at your seat during examinations
    • Cell phones
    • iPads/tablets (unless using for testing)
    • iPods/media devices
    • Watches with alarms, computer, or memory capability
    • Calculators
    • Paging devices
    • Noise-canceling headphones
    • Recording/filming devices
    • Reference materials (book, notes, papers)
    • Backpacks, briefcases, luggage
    • Coats, outer jackets, headwear
    • Food
  • No questions or requests for clarification of exam items are permitted during the examination. Identification of typographic errors or formatting issues may be raised with the proctor. If necessary, corrections will be posted. If you feel there is a problem with a particular question, you can leave a comment within the computer software, which will be reviewed by the Block Faculty.
  • Technical Difficulties: If you encounter technical problems during an exam, raise your hand and notify a proctor immediately.
  • Students may not leave the testing area during the examination, except to go to the restroom.
    • Only one student will be allowed to go to the bathroom at any given time.
    • For NBME exams, students must be accompanied to/from the bathroom by a proctor.
    • Students should not be absent for more than 5 minutes.
  • If a student begins an examination and does not complete it for any reason, their exam will still be scored and applied toward their grade.
  • Irregular Behavior
    • Students seen to engage in any of the following behaviors will be noted and reported to the Associate Dean of Student Affairs and the Associate Dean of Curriculum:
      • Disrupting testing conditions of other students
      • Copying answers from another student
      • Allowing answers to be copied by another student
      • Receiving or providing unauthorized information about the examination content
      • Using notes during the examination
      • Writing on green laminated sheets prior to starting during exam
      • Making notes on anything besides the green laminated sheets
      • Removal of green laminated sheets from the testing room
      • Continuing to work after time is called by the proctor

Rescheduling of Examinations

If a student cannot take an examination due to illness or personal/family event:

  • In Seattle, the student must contact the Block Director or Site Block Leader and the Assistant Dean for Student Affairs. Outside Seattle, the student must contact the Site Block Leader and Foundations Dean. This contact must happen prior to the start of the exam. For planned events, such as presentations at conferences, this contact must happen as soon as the date of the event is known.
  • A decision on whether and when to schedule an alternative time is made collaboratively between the Block Director or Site Block Leader, and the appropriate Dean.
  • Foundations Deans will notify the Associate Dean for Student Affairs of any student who needs to reschedule more than one exam, regardless of the reason.

Exam Accommodations

Students who have a letter of accommodation from Disability Resources for Students (DRS) at UW can receive accommodations for examinations. After DRS has granted accommodations to a student, the School of Medicine will put these into place as soon as is reasonable depending on the particular course, the exam format, and the accommodations required.