E18 Compliance Checklist

​​​​University of Washington School of Medicine (UWSOM) compliance requirements must be completed by Friday, July 13th, 2018.

*If extenuating circumstances apply and you are unable to complete all requirements by July 13th, please contact somcompl@uw.edu

Overview
: In preparation for entering the first year curriculum, there are a number of administrative tasks you'll need to take care of. These are listed below. Follow the links for detailed instructions.

Checklist

Task

Deadline

Gather immunizations records and obtain needed vaccines and titers. Note: start the 2-step PPD NO LATER than June 15th, 1 month prior to the deadline. See full instructions under the immunizations section below.
Link to: Establish a UW Net ID and Email accountJune 10
Link to: UW Self Disclosure, Consent and Release of Information Form
This item can be completed prior to receiving your UW NetID 
July 13
Link to: UW Data Stewardship Training and Privacy, Confidentiality, and Information Security Agreement form
This item can be completed prior to receiving your NetID or student ID number
July 13
Universal Precautions Training​: We will email you a link to the training once you have established a UW NetID. 
A UW NetID and email address is required in order to log in for this online training.
July 13
Link to: Complete your criminal background check
This item can be completed prior to receiving your UW NetID 
July 13
Link to: Complete HIPAA Training"
A UW NetID and email address is necessary to complete this training. 
July 13

Immunizations documentation​​​

​​​A UW NetID and email account are required.

Students submit their immunization and test result documentation to a web-based system called CastleBranch (CB).  CB will send an e-vite to you once we provide them with your UW NetID and UW email address.  Students create their CB account when they receive the e-vite and can begin submitting documentation for each vaccine requirement.  Detailed instructions will be provided by CB once your account is created.

​Please follow these steps to prepare for document submission to CB.

If you have questions about the immunizations requirements please visit the Health Sciences Immunizations Program (HSIP) website​ or contact HSIP at myshots@uw.edu.

The Tuberculosis testing requirement may be satisfied with either a 2-step PPD or a single IGRA blood test. A 2-step PPD consists of two PPDs (tuberculin skin tests)  placed within 1-3 weeks of each other. At a minimum it takes 10 days to receive the results of the 2-step PPD and 4 visits to a provider to have your PPDs placed and read.

If you are PPD positive please refer to the HSIP website (above) for instructions.

If your Hepatitis B or Varicella vaccine series are ‘in process’, you will be considered compliant as long as you adhere to your vaccine schedule.

Immunizations compliance is determined by CB and HSIP, not by the SOM. CB will send us weekly reports on student compliance status.

The SOM Compliance Office does not process or interpret student health records and we cannot advise students about vaccine requirements. For questions about immunizations, contact HSIP directly via email at myshots@uw.edu or by phone 206-616-9074.

**Note: If you are currently relying on insurance through your undergraduate program make sure to complete any immunizations or titers prior to leaving your current program. 

Health insurance information

July 13

Note: start the 2-step PPD NO LATER than June 15th, 1 month prior to the deadline.