Subject to certain limited exceptions, all regular faculty and university employees within the School of Medicine who desire to engage in outside work for compensation are required to obtain prior written approval from the university using the Request for Approval of Outside Professional Work for Compensation
form (formerly 1460), a DOC document. Detailed instructions for completing the form are found on the first page of the file.
In addition, under the UW Medicine Policy for Faculty on Potential Financial Conflicts of Interest with Commercial or Nonprofit Entities, if the outside work requiring prior approval includes compensation that has monetary value, that value is disclosed on a Supplement to the Request for Approval
The Request and Supplement forms can be filled out and printed but not saved. Faculty members who want to create their own customized templates must use Adobe Acrobat.
It is only necessary to submit the second page of the request for approval form if there are any “yes” answers to questions 19 through 28. The original of each form should be submitted. Everyone in the routing chain must make photocopies for their own files.
Both the request and the supplement are submitted first to the department chair. After review, the department forwards both forms to the Office of Regulatory Guidance in the Office of the Dean for approval by the School of Medicine. Review of the supplement ends in the dean’s office. Final action on the request occurs in the Office of Academic Human Resources
Certain kinds of university and community service activities do not require prior written approval even though compensation in the form of an honorarium is paid. These limited exceptions are more fully described the Outside Professional Work Policy
All faculty activities must also be reported annually using the online Annual Report of Outside Activities
(formerly Form 1461). The report must be submitted for all activities, even those that do not require prior approval.
It must also be submitted when there is no activity of any kind to report. For ease of reporting, faculty members are encouraged to start a report online at the beginning of the year and then add activities as they occur.
On June 30, when the year has ended, the faculty member then finalizes and submits the report. Complete instructions are provided through an online tutorial