E18 Compliance Checklist

University of Washington School of Medicine (UWSOM) compliance requirements must be completed by Friday, July 13th, 2018.

*If extenuating circumstances apply and you are unable to complete all requirements by July 13th, please contact somcompl@uw.edu

Overview
: In preparation for entering the first year curriculum, there are a number of administrative tasks you'll need to take care of. These are listed below. Follow the links for detailed instructions.

You will need to email copies of your immunizations forms and supporting documentation to:

  1. Health Sciences Immunization Program (HSIP) for compliance tracking: myshots@uw.edu.
  2. Once HSIP has determined that you have met the immunizations requirements, they will send you a pdf titled "immunizations summary sheet".  If you are at a Foundations site OUTSIDE of SEATTLE, send your regional administrator a copy of your "immunizations summary sheet".  This is only for students at NON-Seattle sites.
  3. Please note: DO NOT send immunizations documentation to somcompl.​ 

Checklist

Task

Deadline

Gather immunizations records and obtain needed vaccines and titers. Note: start the 2 Step PPD NO EARLIER than April 1st and NO LATER than June 15th, 1 month prior to the deadline. See full instructions under the immunizations section below.
Link to: Establish a UW Net ID and Email accountJune 10
Link to: UW Self Disclosure, Consent and Release of Information Form
This item can be completed prior to receiving your NetID or student ID number
July 13
Link to: UW Data Stewardship Training and Privacy, Confidentiality, and Information Security Agreement form
This item can be completed prior to receiving your NetID or student ID number
July 13
Link to: Universal Precautions Training
A UW NetID is required in order to log in for this online training.
July 13
Link to: Complete your criminal background check
This item can be completed prior to receiving your NetID or student ID number
July 13
Link to: Complete HIPAA Training"
A student ID number is necessary to complete this training. Login information will be sent to you automatically for this online training.
July 13

2018-19 Immunizations Forms: There are 2 forms to be completed by your healthcare provider:

1.  Immunizations Form - will become available in March 2018

2.  TB Testing Form - will become available in March 2018

These forms will need to be completed by your healthcare provider. The completed forms and supporting documentation will need to be emailed to the UW Health Sciences Immunizations Program (HSIP) at my myshots@uw.edu.

Immunizations compliance for medical students is managed by the Health Sciences Immunizations Program (HSIP). For information about immunizations requirements for Health Sciences students, please visit the Health Sciences Immunization Program (HSIP) website.

A 2-step PPD is required. This means two PPDs (tuberculin skin tests) must be placed within 1-3 weeks of each other. At a minimum it takes 10 days to receive the results of the 2 step PPD and 4 visits to a provider to have your PPDs placed and read.

If you are PPD positive please refer to the HSIP website (above) for instructions.

Please note that the SOM conducts annual TB testing for all students in March every year. If your PPD is placed and read earlier than April 1st 2018, you may be off-cycle with future PPD testing through the SOM.

If your provider signs off on your immunizations form prior to completing all vaccine requirements, you will need to email subsequent documentation to HSIP in pdf format at myshots@uw.edu.  If your Hepatitis B or Varicella vaccine series are ‘in process’, you will be considered compliant as long as you adhere to your vaccine schedule.

After emailing your Immunizations Form to HSIP, you will receive a response from HSIP about your compliance status. If your status is non-compliant, make sure to follow HSIP's instructions. Immunizations compliance is determined by HSIP, not by the SOM. HSIP will send us weekly reports on student compliance status.

The SOM Compliance Office does not process or interpret student health records and we cannot advise students about vaccine requirements. For questions about immunizations, contact HSIP directly via email at myshots@uw.edu or by phone 206-616-9074.

**Note: If you are currently relying on insurance through your undergraduate program make sure to complete any immunizations or titers prior to leaving your current program. 

Health insurance information

July 13

Note: start the 2 step PPD NO EARLIER than April 1st and NO LATER than June 15th, 1 month prior to the deadline.