Incoming Residents and Fellows

​​​​​​​​​​​​​​​​​​​​​​​​​​​​​Welcome to the University of Washington! We look forward to meeting you during our UW Medicine Orientation in summer 2017.

UW Medicine Orientation

Residents and fellows new to UW Medicine are required to attend one of the orientation series listed below. Please check back as detailed information about orientation, including agendas and parking instructions, are posted to the website.

​​WHAT:  Welcome to UW Medicine
Download the Orientation Agenda
DATE:Thursday, July 27, 2017
TIME:7:00 a.m. - 8:00 a.m. Registration and Breakfast
8:00 a.m. - 2:00 p.m. Orientation
LOCATION:UW Medicine South Lake Union, Orin Smith Auditorium

​​WHAT: UW Medicine Electronic Health Record Training (ORCA and EpicCare)
​​DATE:Friday, July 28 and Monday, July 31, 2017
​TIME: 7:00 a.m. - 7:45 a.m. Registration and Breakfast
8:00 a.m. - 5:00 p.m. EHR Practitioner Class (ORCA or EpicCare)
8:00 a.m. - Noon UW Medicine Best Practices (ORCA or EpicCare)
*Requires passing score on EHR assesments in UW Medicine LMS.

You will receive your individual EHR class assignments, registration and room location information at Orientation on July 27.

​LOCATIONS:Harborview Medical Center

* Includes orientation for fellows who missed orientation on June 28.

Absence from Orientation

If you are unable to attend your assigned orientation days, please contact your training program administrator and the GME Office at your earliest convenience to make alternate arrangements.

Onboarding Resources

Onboarding and Appointment Requirements

Incoming residents and fellows will receive an email from MedHub – our residency management system – starting in early March with a link to our online application portal for completing onboarding requirements with the UW GME Office. Additional onboarding documents may be required by your program.

Creating UW Accounts

Residents and fellows are responsible for setting up and accessing a number of UW Accounts prior to orientation and their appointment start date. Descriptions of the accounts, their uses, and how to setup passwords is provided on the How to Setup UW Accounts information sheet.​

Required Training

  • EHR Training: Training on the UW Medicine electronic health records (used at UW Medical Center and Harborview Medical Center) will take place during UW Medicine Orientation (see dates above). Additional training will be required for residents and fellows rotating at Seattle Children’s Hospital and the VA.
  • eLearning: Incoming residents and fellows will be required to complete online training via the UW Medicine Learning Management System (LMS) beginning in June.


The UW Human Resources website provides a Summary of Benefits for Residents and Fellows. Benefits information packets will be distributed to residents and fellows during orientation, or at the start of appointment for individuals who are absent from orientation.

Transportation and Parking

Representatives from UW Transportation Services and Harborview Medical Center (HMC) will be on site at orientation to answer questions about transportation and parking options. You will also be able to sign up for HMC parking during orientation.

Resident and Fellow Resources

Visit the Resident and Fellow Resources page for information on UW benefits, parking, housing, GME policies and procedures, and how to get involved in GME and housestaff committees and activities.


Please contact the GME Office at or 206-543-6806 if you have questions about Orientation or the onboarding process.