Scope
All residents and fellows participating in accredited University of Washington post-graduate training programs (i.e., residencies or fellowships).
Policy
Residents and fellows who write prescriptions are required to register for an individual DEA license. Licenses may be obtained on a fee-exempt basis while in training in a UW GME training program; however, such licenses are restricted to activities within the scope of the training program (including activities at UW Medicine sites and other affiliated training sites).
Exemption from payment of the application fee is limited to federal, state or local government operated hospitals, institutions and officials. Residents and fellows who engage in outside professional activities (e.g., moonlighting) at any site outside of UW Medicine must obtain an individual DEA license and may not use their fee-exempt license for this purpose.
Procedure
It is the responsibility of the individual resident or fellow to obtain and maintain DEA licensure. Applications for new license registrations are to be submitted online via the DEA website. Residents and fellows must hold a current Washington state medical license at the time their DEA license application is submitted. New applications are processed in 4-6 weeks.
- Fee-Exempt License: The address must be the address of the fee-exempt institution (University of Washington) and not a home address. Please use the GME Office address (1959 NE Pacific St., C212, Box 356340, Seattle, WA 98195-6340).
- Paid License: The address provided should be the provider’s home address.
If you have not yet received your DEA license registration, please use the institutional DEA number. This number should be written as follows: Institutional DEA Number (hyphen) MedStaff ID#. If you do not know your MedStaff ID#, please contact your program or the GME office at 543-0065.
Renewal notices are mailed by the DEA Office approximately 60 days prior to the expiration date. Residents and fellows may complete the standard renewal form or renew their license online. Renewals are processed in approximately 4 weeks.
Switching from Fee-Exempt to Paid / Paid to Fee-Exempt
When renewing your license, if you want to change the status (from fee-exempt to paid or paid to fee-exempt), you may submit a renewal form or renew online. You do NOT need to submit a new license application.
Change in License Registration / Address Information
It is the responsibility of the individual resident or fellow to notify the DEA of any license registration changes by submitting the online Registration Changes form on the DEA website. This includes:
- Current UW Residents / Fellows with Name Changes
- Residents / Fellows New to UW - If you are new to UW and already have a DEA license, you do not need to apply for a new license but will need to update your address information.
- Residents / Fellows Leaving UW Programs - Residents and fellows leaving UW will need to update their address information. Those departing prior to the expiration of their fee-exempt license will not need to pay a fee for the remainder of the term of their license. They may continue to use their fee-exempt license, unless otherwise required to apply for a new license.
(Effective April 13, 2006
Revised March 26, 2008)